ACCESSING CLASS LISTS FROM THE WEB
PREFERRED METHOD:
From the Faculty Dashboard channel on the My Courses tab:
Click on the 
icon just to the right of the course title.
On the class roster
that appears, click on the student's name for additional information about the
student.
ALTERNATIVE METHOD:
From the Faculty and Advisors menu on Broncho Central
Services
Select a term. There
is a pull down menu that will allow you to select the term.
Click on Submit Term
at the bottom of this screen. This will
take you to a menu screen.
Then click on Select
CRN screen
Select desired class
from the list of courses you are teaching
Click on Submit CRN
From the menu of options, you can select
either: Detailed class list or
summary class list.
The summary class list shows the students’ ID numbers and
one line of information per student.
The detailed class list does not show the students’ ID but
has four lines of information.
On the detailed class list, the enrollment status and method
(web registered or registered in person) and the date of registration appear.
Neither class list shows a student address; however, a
student’s address can be viewed by
clicking on the student’s name. It will take you to a screen to view the
mailing address if you select it.
After viewing the desired information, click BACK to return
to the prior screen that shows the list of students.
The names of students on both the summary and detailed class
lists appear in alphabetical order.
On the detailed class list, you will also see a sequence
number for each student that represents the order in which that student
enrolled in your class.
During the “no record” drop period, students that drop your
course will simply disappear from the list. After that, students who drop or
withdraw will have a “W”, ”DV”, or “AW” in the REG field on the summary class list and
“Withdrawn” and the date on the detailed class list.
View your class list(s) frequently to keep up with adds and
withdrawals from your class(es).
Please check for students attending your class who are not
on the list(s). Any such students
should be sent to Undergraduate Admissions, University Center 124.
DO NOT ALLOW STUDENTS TO REMAIN IN YOUR CLASS IF THE
STUDENT DOES NOT APPEAR ON YOUR CLASS LIST(S).
ADMINISTRATIVE WITHDRAWALS: From September 4 to November 4, 2007 faculty
may assign students an administrative withdrawal for a regular fall course if
they have never attended class but
are still listed as officially enrolled.
See http://www.registrar.ucok.edu/enroll/Admin_Withdrawal_Notice_to_Faculty.htm
FINAL
GRADES INSTRUCTIONS
Grade Deadlines
|
Part of Term
|
Grades are Due
|
|
Intersession
|
Noon, August 13, 2008
|
|
Intrasession - short courses
|
Noon, fourth calendar day after end of
class.
|
|
Block 1
|
Noon, Monday, October 13, 2008
|
|
Success Central courses
|
Noon, Tuesday, November 11, 2008
|
|
Block 2 and Full Semester courses
|
Noon, Tuesday, December 16, 2008
|
|
|
|
PREFERRED METHOD.
On the My Courses tab:
Courses available
for Final or Midterm grading will appear on the Faculty Grade Assignment
channel.
Make sure the
"Final Grades" text appears in the dialog box below the list of courses.
(You may have to
choose it by click on the drop down arrow.
Make sure you click on the
"Go" button after changing
the value).
Then click on the
grade submission icon - 
or 
for the course you wish to submit grades.
This will pull up
the final grades worksheet.
** Please note: DO
NOT click on the course title in the Faculty Grade Assignment
channel. Doing so will pull up a list
of all the courses with the same subject code and course
number. This is confusing, and appears that you would be
submitting grades for the wrong course. This is not
true. Clicking on the icons above will access the correct
final grades worksheet.
Your grades have been successfully submitted. To
verify this use the Alternative Method below to view the final grade roster and
see your grades. Or call Paul Patrick at 974-2336.
ALTERNATIVE METHOD.
From the Faculty and Advisors menu on Broncho Central
Services, click on Final Grades (near
the bottom).
On the Select Term
screen, select desired term from the pull down menu.
Click on Submit Term.
On the Select CRN
screen
Select desired class
from the list of courses you are teaching
Click on Submit CRN
For either method:
A list of names enrolled in your class will appear.
The sixth column is the grading column for data entry.
Click on the arrow of the pull down menu and select the
appropriate grade for each student. Normal grades are A, B, C, D, F, I.
Exceptions are:
P/E
Activity Courses P,
U or I grades
Workshops
(3000 & 5000) P, F or I
grades
Student
Teaching P, F
or I grades
Graduate
Thesis (5990) P, F or X
grades
Audits AUD
(successfully audited) or AU (did not successfully audit, e.g., did not attend
or did not participate)
Audits: At this time, nothing you can see on the WEB
indicates the Audit enrollment status of a student except for the grade choices
available on the grade drop down box of the final grades worksheet. Contact Enrollment Services at 974-2336,
974-2335 or 974-2569 to confirm a student’s audit enrollment status.
*IMPORTANT* The Banner system will restrict the
grades available from the drop down list to those set up as appropriate to the
class. If you think the grades available are a mistake, please contact Sue Ryan
in Academic Affairs, ext. 2542, or Paul Patrick in Enrollment Services, ext.
2336, before entering or submitting your grades.
W grades may not be given unless the student officially
withdrew from the course and the withdrawn status is marked under the
Registration Status/Date. In these
cases, you cannot enter a grade.
Move to the next person and repeat the process.
While entering grades,
save your work often by clicking on “Submit Grades” at the bottom of the
class list. This not only ensures that
your work is saved but keeps your web session active.
The "Last Attend Date" and "Attend
Hours" fields now work correctly, and we are now asking that you enter a
date of last attendance when turning in a grade of F for a student who never
attended or stopped attending. If the student never attended, you
can put a 0 in the "Attend Hours" field, if you prefer, instead of a
date of last attendance.
When you enter a date of last attendance for a student who
is still enrolled, you'll see the information message below show up on the top
of the page. This isn't an error, and you should still be able to submit the
date.
" Student has not withdrawn from the class."
If you enter a grade or more than one grade and fail to
click on submit grades, then the grade information will never be entered into
the system. This has become increasingly
more of a problem for faculty by some grades going unrecorded for their
students.
Every student must be assigned a grade.
If you don’t click on submit grades button within ten
minutes, you will be timed out.
You don’t have to enter all your grades in one session. In the column titled “rolled” as long as
there is a NO in the column, you can continue to enter or change that grade on
line. Once a YES appears in that
column, it means the grade has been posted to the student’s transcript and it
cannot be changed except through the grade change process. When you think you are finished
submitting all grades, please verify there is a grade entered for each student
in your class.
If you have a class with more than 25 students, just above
the headings on the grade roll and at the end of the grade roll will be the
word Records: 1-25 26-50, etc. This tells you how many students are in the
class and that for every 25 students in the class you will have to click on the
next number group (next set of records) to continue grade processing.
If you wish to have a printed copy of the grades you will be
submitting, you should print the class list with grades before the final grade
submission deadline. Once that deadline
has passed and you can no longer submit grades on the web, the print function
is disabled as well.
*IMPORTANT* Block I and Block II grades are due
four days after the last final
examination scheduled but no later than Noon, Tuesday, December 16, 2008.
Grades will be “Rolled” to the students’ transcripts every Friday
during the term, and twice daily (early morning and late afternoon) December 8 –
12, and December 15. On December 16, grades will “roll” in early morning
and after noon.
When Enrollment Management rolls grades it freezes your
ability to make any changes electronically to the grades you have already
submitted; it will not affect any students for whom you have not submitted
grades. As soon as grades are rolled,
they become available immediately to students for viewing on the WEB.